By default, all events on a sharepoint calender show up as the same colour. Unlike outlook you can easy change the colour of an event, or events that are of a particular category. You can do this in sharepoint too, but to show different colours for each category in Sharepoint calendar is quite complex. Here I will explain how.
It basically follows this flow chart. Don’t worry if you don’t get it, go through the tutorial and come back, it will make a lot more sense.
First of all, make sure you have the categories you want to use ready. To edit or add new categories, see this post for instructions.
I am going to create 3 events, with 3 different categories, category1, category2 and category3. At the end I should be able to show these events with different colours. At the moment, these three events are of different categories, but the shows the same colour.
Create Views For each Category
Let’s begin by creating a calendar view for each category. Give it a name, I will name them “view_category1”, “view_category2”, and “view_category3” here.
The only option needs to be changed is the Filter part. Select “Category”, “is Equal To”, and type in the name of the corresponding category name. For example for “view_category2”, category name is “Category2”.
When I finished the first one, “view_category1”, I was returned this. It should only show the events of the Category1.
Now, create a calendar view, call it “Overlay”.
Still you should choose “category” in the filter part, but leaving the name of the category empty.
Here are the views you should end up with.
Assign each Category a Colour
Now, go back to the calendar, and choose “Calendars Overlay”, click “New Calendar”
Here I name it “colour_category1”, and assign it my favourite colours, red.
Click “Resovle”, and you should see the option of the calendar your are working on in “List”.
In “List View”, choose view_Category1.
Repeat this for the other two categories, but choose different colours for them.
Now when you choose “Overlay” in “current view”, you will notice each category appears in different colour in the calendar. Hooray!
Use Overlay view in Web Part
However, when you add this calendar to other pages, or front page, as web part, it will still appear the same colour. That’s because they are using its default view, not the “Overlay” view we created.
For instructions how to add a calendar or other apps to your front page, see these instructions.
To edit web part, simply click the small downward arrow at the top right corner.
A “list view” pane should appears on the right handside, where you can change view for the web part you just added to the page. Choose “overlay” here.
When you have saved it, you should now have the colourful categorized calendar on your page.